Staff
Travel and subsistence rates
Rates for mileage, meals and drinks, accommodation, business entertaining and overseas subsistence.
Mileage rates (effective from 14.02.19)
Mileage allowance for the use of private cars.
| Rate | |
|---|---|
| For the first 50 miles of a journey | 45p per mile |
| Thereafter | 25p per mile |
* A return journey is classed as one journey. For example, travelling from A to B at 60 miles, then returning from B to A at 60 miles is a total journey of 120 miles. This will be paid as 50 miles at 45p, then 70 miles at 25p per mile.
A rate of 12p per mile is paid for use of private pedal cycles on official business. Not applicable to cycles purchased through the Cyclescheme.
Subsistence rates (covers meals and drinks only)
Up to a maximum of:
| Meal | Allowance | Requirements |
|---|---|---|
| Breakfast | Up to £10.00 | Requiring travel before 7.30am |
| Lunch | Up to £10.00 | Requiring travel before 10.00am and continuing after 2.00pm |
| Dinner | Up to £20.00 | Requiring travel after 7.30 pm |
UK accommodation and hotel rates (bed and breakfast) w.e.f 14.02.19
| Location | Rate |
|---|---|
| UK - London | £165.00 per night |
| UK - Other | £120.00 per night |
The above rates must include breakfast and VAT.
Overseas subsistence rates (covers 1 night accommodation and 3 meals)
£230 per night.
Accommodation-exclusive limit is £50 per night (only applicable for student trips where staff accommodation is booked as a block with the students).
Laundry expenses up to a maximum of £15.00 (see section 7 of expenses policy).
Business entertaining
Necessary costs of entertaining business contact will be reimbursed up to the following limits:
| Occasion | Rate |
|---|---|
| Lunchtime | Maximum of £20 per person |
| Evening | Maximum of £30 per person for an evening meal which includes reasonable drinks expenditure |
